--- title: "Managing your CAP inventory" url: "https://help.carbonsig.app/en/article/understaning-cap-and-explorer-page" language: "en" last_updated: "2026-04-28T13:56:43.533Z" --- # Managing your CAP inventory View, organize, and manage all Carbon Attested Products created in your workspace. Click **CAPs** in the left navigation menu to open your Inventory page. **What you see:** - **Attestation**: Active CAPs available for use - **Transfers**: CAPs transferred to other accounts - **Archived**: CAPs archived for historical records The number in parentheses shows how many CAPs are in each category. ![](https://cdn-assets.productfruits.com/17909c58-4c61-4dc9-ba4f-0ffce2b50b78) * * * ## **Understanding the Attestation Tab** Your active CAPs display in a sortable table with comprehensive information: | Column | Description | Example | | --- | --- | --- | | **Name** | Product identifier | "PVC Resin test" | | **Quantity** | Amount produced | 100 | | **Unit** | Measurement unit | kg, m3, units, g | | **Intensity (kg CO2e/Unit)** | Carbon footprint per unit | 3.13 | | **Net Emission (kg CO2e)** | Total emissions for quantity | 312.93 | | **Date Created** | Publication date | 9/3/2025 | | **Publisher** | Account that created the CAP | InnovateHub Solutions | | **Visibility** | Sharing status | Public, Private, Restricted | **💡 Pro tip:** Click any column header to sort your CAPs by that field (e.g., sort by Intensity to find highest-emission products). * * * ## **CAP Actions (Three Dots Menu)** Click the **⋮** (three dots) menu in the last column to access these options: ![](https://cdn-assets.productfruits.com/fbfffcc8-4674-4006-b971-2c712e2ca360) ### **Product Explorer** View detailed carbon flow analysis for this CAP: **What you'll see:** - Emission breakdowns by scope (1, 2, 3) - Process contributions and hotspots - Material sources and suppliers - Visual diagrams (Sankey, Bar Chart) - Complete system genealogy **When to use:** - Analyzing emission sources for reduction opportunities - Understanding supply chain contributions - Preparing detailed reports for stakeholders - Identifying process optimization targets **Steps:** 1. Click **⋮** next to the CAP 2. Select **Product Explorer** 3. Review visualizations and data 4. Export or share findings * * * ### **Transfer** Share this CAP with another CarbonSig account: **What happens:** - CAP is sent to recipient's account - Becomes an Environmental Attribute Certificate (EAC) for them - Original remains visible in your **Transfers** tab - Recipient can use it as input in their systems ![](https://cdn-assets.productfruits.com/c3653a3c-81bc-407f-befb-d79d820e2e76) **Steps:** 1. Click **⋮** next to the CAP 2. Select **Transfer** 3. Enter recipient's **Workspace ID** 4. Add optional message or notes 5. Click **Confirm Transfer** **What you see:** CAP moves from **Attestation** tab to **Transfers** tab **When to transfer:** - Sharing product carbon data with customers - Supplying verified emissions data to downstream partners - Fulfilling customer sustainability reporting requests - Enabling supply chain transparency **⚠️ Important notes:** - You must have **Editor** or **Admin** role to transfer CAPs - **Transfers cannot be undone**  - Transferred CAPs count toward recipient's data library - Original calculation data remains in your account * * * ### **Archive** Remove CAP from active list while preserving all records: **What happens:** - CAP moves to **Archived** tab - Removed from active Attestation list - All data and calculations preserved - Can be referenced for audits or historical analysis - Cannot be transferred once archived **Steps:** 1. Click **⋮** next to the CAP 2. Select **Archive** 3. Confirm archiving action ![](https://cdn-assets.productfruits.com/20aed4de-d31f-4003-ac3c-ba9f1ed3fc7c) **What you see:** CAP moves from **Attestation** tab to **Archived** tab **When to archive:** - Project or production run completed - CAP superseded by updated version - Product discontinued - Historical record-keeping for compliance - Cleaning up active inventory **⚠️ Note:** Archiving does not delete the CAP. All historical data remains accessible in the Archived tab. * * * ## **Understanding the Transfers Tab** View CAPs you've transferred to other accounts: ![](https://cdn-assets.productfruits.com/73af625b-c0e4-4ddb-a4e2-32d5d58740b2) **What's tracked:** - Which CAPs were transferred - Transfer date and time - Original CAP details (quantity, intensity, emissions) **Why this matters:** - Monitor supply chain data sharing - Maintain audit trail of attestation transfers - Support compliance documentation **💡 Tip:** Transferred CAPs remain visible here indefinitely for audit purposes. * * * ## **Understanding the Archived Tab** View historical CAPs no longer in active production: ![](https://cdn-assets.productfruits.com/c8e42496-85e4-482a-8152-8725614d79b5) **What's included:** - Complete CAP details and calculations - Original publication date - Archiving date - All associated system data **Common uses:** - Historical compliance reporting - Year-over-year emissions comparisons - Audit documentation - Product lifecycle tracking **⚠️ Limitation:** Archived CAPs cannot be transferred. Unarchive first if you need to share with another account. * * * ### **Filters** Refine your CAP list by multiple criteria: **Available filters:** - **Date range:** Created between specific dates - **Visibility:** Public, Private, or Restricted only - **Publisher:** Filter by account (useful for External Users with access to multiple accounts) - **Emission intensity:** High to low or specific ranges **How to use:** 1. Click **Filters** button 2. Select filter criteria 3. Apply filters 4. Clear filters to reset view * * * ### **Columns** Customize which columns display: ![](https://cdn-assets.productfruits.com/7f6f3501-7dd5-4755-bf47-d213031f5c88) **Available options:** - Show/hide specific columns - Rearrange column order - Adjust column width **How to customize:** 1. Click **Columns** button 2. Check/uncheck columns to show/hide 3. Drag columns to reorder * * * ### **Download** Export your CAP inventory for external analysis: ![](https://cdn-assets.productfruits.com/d001c4bf-a3c2-49c5-bacb-9a56c95a2e97) **Export formats:** - **CSV:** For Excel or data analysis tools - **Excel:** Formatted spreadsheet with all columns **What's included:** - All visible columns - Applied filters (exports filtered results only) - CAP details and metadata **Steps:** 1. Apply any desired filters 2. Click **Download** button 3. Select format (CSV or Excel) 4. File downloads to your computer * * * ## **Understanding Visibility Settings** Each CAP has a visibility setting that controls who can access it: ![](https://cdn-assets.productfruits.com/bb5a23af-d1ed-43bb-92a2-4a82f0efd8ad) ### **1\. Public** **Who can see it:** - All CarbonSig users across all accounts - Visible in global Product Explorer - Discoverable by search **When to use:** - Products marketed with transparent carbon data - Industry-standard materials - Building public reputation for sustainability - Encouraging supply chain transparency **Best for:** Companies committed to full transparency ### **2\. Private** **Who can see it:** - Only users within your account - Your workspaces and assigned users - Not visible to external parties **When to use:** - Proprietary products or processes - Competitive information protection - Internal reporting only - Pre-release product data **Best for:** Confidential business information ### **3\. Restricted** **Who can see it:** - Your account users (always) - Specific external accounts you designate - Requires explicit sharing permission **When to use:** - Sharing with specific customers - Controlled supplier collaboration - Joint venture partnerships - Selected stakeholder reporting **Best for:** Controlled, relationship-based sharing **💡 Pro tip:** Start with Private visibility and upgrade to Restricted or Public as needed. [Learn more about sharing CAPs →](https://help.carbonsig.app/en/article/sharing-caps) * * * ## **Workspace Context** **Important:** The Inventory page shows CAPs from your **current workspace only**. ![](https://cdn-assets.productfruits.com/99be4d1b-e422-4006-be56-546b65ebc552) **To see CAPs from other workspaces:** 1. Use the **Workspace Selector** in the header 2. Switch to the desired workspace 3. View that workspace's Inventory **Why this matters:** - Each workspace maintains separate CAP inventories - Enables organizational separation (by location, project, team) - Supports multi-facility tracking - Maintains data isolation between business units [Learn more about workspaces →](https://help.carbonsig.app/en/article/understanding-workspaces) * * * ## **Best Practices** ### **✓ Organization** - **Use descriptive names:** "Steel Beam A36 Grade - Q1 2025" vs. "Product 1" - **Regular reviews:** Check Inventory monthly for accuracy and completeness - **Archive promptly:** Move completed projects to Archived tab - **Consistent naming:** Develop naming conventions for your organization ### **✓ Data Quality** - **Verify before publishing:** Ensure system data is complete and accurate - **Document methodology:** Use system notes to explain calculation approaches - **Regular updates:** Regenerate CAPs when source data improves - **Version control:** Include date or version in CAP name ### **✓ Collaboration** - **Set appropriate visibility:** Match sharing needs to business relationships - **Track transfers:** Document which customers received which CAPs - **Respond to requests:** Monitor supplier inquiries for your Public CAPs - **Maintain audit trail:** Keep records of all transfers and archives ### **✓ Security** - **Protect proprietary data:** Use Private visibility for confidential products - **Verify recipient IDs:** Confirm Workspace ID before transferring - **Review permissions:** Ensure users have appropriate access levels - **Regular audits:** Review who can access your CAPs * * * ## **Common Workflows** ### **Scenario 1: Customer Requests Carbon Data** 1. **Create system** for the product 2. **Generate CAP** from completed system 3. **Verify accuracy** in Product Explorer 4. **Transfer CAP** to customer's Workspace ID 5. **Track transfer** in Transfers tab * * * ### **Scenario 2: Internal Reporting** 1. **Filter CAPs** by date range (e.g., Q1 2025) 2. **Sort by intensity** to identify high-emission products 3. **Download** filtered list as Excel 4. **Analyze** in external tools 5. **Generate reports** for management * * * ### **Scenario 3: Product Lifecycle Management** 1. **Create initial CAP** for new product launch 2. **Monitor** in Attestation tab during production 3. **Update system** as process improvements occur 4. **Generate new CAP** with updated data 5. **Archive old CAP** when superseded 6. **Track improvements** by comparing archived vs. current * * * ## **Troubleshooting** ### **Can't find a CAP** **Possible causes:** - Viewing wrong workspace - CAP is in Transfers or Archived tab - Filters hiding the CAP - Created by different user/account **Solutions:** - Switch workspaces using Workspace Selector - Check all three tabs (Attestation, Transfers, Archived) - Clear all filters - Use search function with partial name - Contact Admin to verify CAP exists * * * ### **CAP shows incorrect data** **Possible causes:** - Source system contains errors - Old system version used - Calculation methodology changed **Solutions:** - Review source system in Design and Entry modes - Regenerate CAP from updated system - Archive incorrect version - Add notes documenting corrections - Notify recipients if CAP was transferred * * * ### **Transfer option disabled** **Possible causes:** - Insufficient permissions (Viewer role) - CAP already transferred - CAP is archived - System error **Solutions:** - Verify you have Editor or Admin role - Check if CAP is in Transfers tab already - Unarchive if needed - Refresh browser page - Contact support if issue persists * * * ### **Cannot archive CAP** **Possible causes:** - CAP is referenced by active systems - Insufficient permissions - System constraint **Solutions:** - Remove CAP references from active systems first - Verify Admin or Editor role - Contact support for assistance * * * ### **Download not working** **Possible causes:** - Browser blocking downloads - Network connectivity issue - No CAPs match filter criteria **Solutions:** - Check browser download settings - Allow pop-ups from CarbonSig domain - Clear filters and try again - Try different browser - Contact support if problem continues * * * ## **Related Articles** **System Creation:** - [Quick Start: Build Your First System](https://help.carbonsig.app/en/article/quick-start-build-your-first-system) - [Design Your System (Design Mode)](https://help.carbonsig.app/en/article/design-your-system-design-mode) - [Add Data to Your System (Entry Mode)](https://help.carbonsig.app/en/article/add-data-to-your-system-entry-mode) **CAP Management:** - [Sharing CAPs](https://help.carbonsig.app/en/article/sharing-caps) - [Generate and Publish CAPs](https://help.carbonsig.app/en/article/understaning-cap-and-explorer-page#) *(article to be created)* - [Understanding Product Explorer](https://help.carbonsig.app/en/article/understaning-cap-and-explorer-page#) *(article to be created)* **Workspace & Access:** - [Understanding Workspaces](https://help.carbonsig.app/en/article/understanding-workspaces) - [Understanding User Management](https://help.carbonsig.app/en/article/user-management) **Supplier Collaboration:** - [Supplier Management in CarbonSig](https://help.carbonsig.app/en/article/supplier-management-in-carbonsig) - [Using EACs as Input Sources](https://help.carbonsig.app/en/article/understaning-cap-and-explorer-page#)  *(article to be created)* * * * ## **Need Help?** **Questions about CAP management:** - Visit our [Help Center](https://help.carbonsig.app/) - Email [support@carbonsig.com](mailto:support@carbonsig.com) - Use in-app feedback tool * * * **Manage your carbon attestations efficiently with the Inventory page!** * * * *Last updated: November 2025*